|Web-4MTM Reference Manual|
Repeating Appointments Modifying Appointments Scheduling
Mailing Appointments Printing Appointments Deleting Appointments
Introduction to the Calendar
The Personal Calendar is used to keep track of appointments, (any meetings, or other special events are considered appointments) you wish to be reminded of on a daily or long term basis. The calendar allows you to create alarms to remind you of upcoming appointments and mail calendar appointments to others.
A monthly Calendar view.
The calendar is started from the Control Panel by selecting the [Calendar] button. When the calendar is selected the calendar's view that is specified in the Preferences menu will appear.
You can create calendar events for appointments, meetings or other events you wish to schedule by double clicking the time frame in the Day View for which the event occurs. This will display the Appointment editor. To schedule appointments you need perform the following steps:
You can create popup or sound alarms for any of your appointments using the Appointment Editor. The drop down boxes in the middle of the Appointment Editor indicate if, and what kind of alarm are set. Once an alarm is activated you can select the time prior to the event that the reminder will occur using the dialog box for a number and the pull down menu to select minutes, hours, days, etc.
You can repeat calendar events by selecting intervals using the repeat pull down menu near the bottom of the left hand side of the display. This will activate the Repeat editor where you can set the rules for the repeat.
You can modify calendar events by selecting the appointment you wish to modify from the Day view. This selection will show you all the details of this appointment and allow you to edit them. Modify these as desired and then click [Save] to commit your changes. Selecting [Cancel] will abort your changes to this appointment.
You can mail any scheduled appointment to others using the system by selecting the appointment to be mailed from the Day View and selecting [Mail] from the bottom of the window. This will activate the mail composer with the selected calendar event shown as an attachment.
You can print your monthly calendar by selecting [Print] from the bottom of the current view.
When someone mails you a calendar event as an attachment you will be given the option to add the event to your calendar. If you accept the calendar event it will automatically be added to your calendar. You can use the Appointment editor to see the details of the event, modify or delete the event.
You can delete appointments from your calendar by selecting the appointment from the Appointment list in the Calendar Editor and then selecting [Delete] from the bottom line of the Calendar Editor.
You can use the scheduler to merge calendars from multiple users to find "holes" in their schedules to add appointments. Click [ Scheduler] to launch this tool. For more information refer to the Scheduler under Utilities.
You can quit the Calendar by selecting the [
Quit] button on the bottom of the Calendar Window.
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