|Web-4MTM Reference Manual|
Changing Folders Viewing Documents Search Multiple Servers
Introduction to Documents
Documents consist of any of the text or graphics information you create or use within Web-4M. Documents are stored as files on one or more computers. Some documents are public and may be accessed by everyone using a particular Web-4M system. Private documents are accessible in Web-4M only by their owner. In either public or private areas, documents may be grouped into folders. Each folder can contain a number of documents and other folders. So when you first select [Documents] from the Control Panel you will see a Document Selector Window which looks like the one shown here.
Public documents are those documents which are meant to be shared with others. Once documents are placed in the Public area they can be viewed and copied by any user of the system.
Private documents are those documents which are meant to be kept private. Documents placed in your private area are not accessible by other users of Web-4M. You can use these documents in a public slide show, to import into a whiteboard or to attach to mail or news. Once you have done that, these documents can be captured by others and be saved in their private areas. Note that outside of Web-4M the operating system on the compute server determines which users of that system have access to the files containing your public and private documents.
There are a number of ways of creating documents and placing them in the Web-4M documents area. Whenever you create a file within the Web-4M folder structure you are its owner. Only a the document's owner (or the administrator) may delete or modify a document. Within Web-4M you can use the whiteboard, slide show, electronic mail, and news tools to save documents to public or private areas. External to Web-4M you can use any program you want to create text or html documents, graphics (gif, jpg and mpg) and then make them accessible using the File Manager to move them from your local area to a publicly accessible area.
You can change folders whenever you are using the Document Browser. Single click on the folder you would like to go to. You may also move between Server and Local files by clicking either the Server or Local button.
Documents can be viewed by selecting [ Documents], or [Document Search] on the Control Panel. Selecting [ Documents] will create the Document Selector Window like the one shown above. Selecting [Search] will create the Document Search window. You can change folders by clicking on any folder name. When you have found the document you wish to open, selecting the file using the mouse and then selecting [Open] will allow you to view the document. Document other than whiteboard are viewed using your Web Browser. Any document your web browser can view or for which it can launch a viewer application, text, html, gif's, jpg's, mpg's, etc. will be displayed using your Web Browser.
In some systems, more than one Web-4M server may be running and each server has its own public documents area. If you are one of the fortunate users who has an account in more than one system, your private documents area will be the same no matter which server you are using (unless you have different user names in the two systems). The diagram shown below shows the relationship between folders. On a single sever system you can move freely between your private area and the public area for that server. On a multiple server system, each server has its own separate public documents area and you can only access those public documents which are public under that system. However, your private area documents are accessible from any system as long as you have the same user name in both systems.
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