Web-4MTM Reference Manual
  News Groups
Contents
Starting News   Quitting News  Reading News   Posting Messages   Composing Messages   Viewing Attachments   Marking Read or Unread   Using Folders   Using Groups   Saving Messages   Sorting Messages   Forwarding Messages   Replying to News   Searching News

Web-4M news groups provide you with access to news groups for posting text, graphics and other MIME documents to an internal news group. It is integrated with the Web-4M user lists, documents and works with with Web-4M Electronic Mail . These news groups are not the standard News Net news groups, and are accessible only within Web-4M. 

Starting News Groups

News is started by selecting [News] on the Tools menu on the control panel .

Quitting News Groups

Exit news by selecting [Quit] the from the File menu or from the buttons in the News Reader
Reading News Groups

A list of active news groups is shown in the upper left hand side of the News window . Selecting [ one of the listed news groups] will result in the display of a list of your unread messages from that news group in the upper right hand side of the News window. Selecting [one of these articles] (either a single or double click will work) will allow you to view it. The text for the article will appear in the text area and attachments for the article are displayed in the attachment area on the lower left side of the window. Once an article has been read, an "R" will appear in front of its listing. If you would like to see all messages select the [File] menu, then select [ Switch to View All Articles]. You can change the status of any selected articles from read to unread or vice versa by selecting the [ Mark Unread] and [Mark Read] buttons located just below the list of news articles. The "R" in front of the article will change to display the current status of the article. You may mark all messages in a group as read or unread by selecting the [ File] menu, then selecting either [Mark All Read] or [Mark All Unread]

Posting to News Groups

To post to the news group you are currently reading, simply select [ Compose]. This will bring up the compose window and allow you to create the message you wish to send. The address for the message will be the news group you are currently reading which will be displayed in the "To:" area. You may send your message to other news groups or to specific users by entering their names in the "To" text entry area, or by selecting [their name(s)] in the User List or NewsGroup List in the upper right hand side of the compose window

Composing News Messages

News messages are created using the same composer as Mail . Enter any text you wish to send in the text entry area of the window and then add attachments as desired. 

To add attachments, select the [Add Attachments ] button on the left side of the compose window, above the attachment display area. This will activate a document selector you may use to select one or more documents to attach to the news message. In principle you may add any file as an attachment, however, only those files for which the recipient has the required software can be used by your recipient. Commonly used file types include text, html, gif, and jpg files. Users of Web-4M can also deal properly with calendar events, whiteboard files, and groups. 

Viewing Attachments

Attachments to news messages will appear as icons in the attachment display area on the lower left portion of the news window. Selecting an attachment by pushing on its icon will view the selected attachment. Pushing the [Attachments ] button at the top of the attachment area will view all of the attachments. There are many types of attachments that can be added to a news posting. Pictures sent in the form of gif's or jpg's will be shown in an image window and may be displayed in the whiteboard, saved to disk or discarded. Whiteboards will be displayed in the whiteboard. Calendar events may be added to your calendar or ignored. Groups may be added to your own list of groups. HTML file attachments may be opened in the browser, saved to disk, or discarded. HTML references in the text of the mail message will be displayed as an icon in the attachment window and will appear in the browser when selected. Most other attachments will can be launched, saved or discarded.  Launching will work for the most common office software file types, if your computer has the necessary software. Those attachments that Web-4M is unable to display automatically may be saved to your disk for processing later. 

Using News Folders

Every user has access to News Groups (which were created by the system administrator) and to private news folders (DeletedNews, SentNews and SavedNews). The private news folders allow you to save selected news postings. 

You switch between viewing modes by selecting the [ File] menu and then selecting either [Switch To Private NewsFolders] or [Switch To Public Newsgroups]. The news reader will adjust automatically. In order to copy an article from a news group to your private news folders, select the [desired article], then select [ Copy to Folder:]. When you do this your list of private news folders will appear and you can select [the folder for the copy of the article] or elect to [Cancel Copy]

You may add, delete and empty private folders as needed, but you cannot add, delete or empty public news groups. To add a Private NewsFolder select [ Folders] from the menu at the top of the news reader, then select [ Add Folder] (if you have not selected Private NewsFolders you will not be able to select "Add Folder"). A pop up window will appear that will allow to enter the name of the news folder (or subfolder) you wish to create. 

To delete a Private NewsFolder select the [Folders ] menu, then select [Delete Folder] (if you have not selected Private NewsFolders you will not be able to select "Delete Folder"). A pop up window will appear that will allow to enter the name of the news folder (or subfolder) you wish to delete. The currently selected folder will appear in the text box, so pressing return will delete the currently selected folder. 

To empty a Private NewsFolder select the [Folders ] menu, then select [Empty Folder] (if you have not selected Private NewsFolders you will not be able to select "Empty Folder"). A pop up window will appear that will allow to enter the name of the news folder (or subfolder) you wish to empty. The currently selected folder will appear in the text box, so pressing return will empty the currently selected folder. 

News messages may be deleted from your private folders by selecting [ the message] and then using the [Delete ] button on the news reader. Any news deleted using the [ Delete] button on the news reader will be moved to the DeletedNews folder. This deleted news message will remain in this folder until you remove it using the Empty Deleted News option under Folder. Selecting the [ Folders] menu, followed by [Empty Deleted News] will completely remove these news messages. 

Using Groups in News

Groups in news serve very similar purposes as groups in electronic mail and within Web-4M the groups created in the news reader and those created in the mailer are common, ie., they may be used for both news and electronic mail. 

 Groups are very useful, especially for saving lists of users to whom you commonly send mail or to shorten a long mail address to something easier to remember. The one difference between News and Mail mode is that in Mail mode the list of your groups appears in the second list on the right, while in News that list contains all the NewsGroups. To use a group in News mode you must remember the name of the group (or look it up) and enter it into the "To:" text entry area. To create a group, select the [ Tools] menu, followed by [Edit Groups] . This will activate the group editor which can be used to edit or create new groups. 

To create a group, enter the new group name in the group text entry area below the Groups list. Then push the [Create New Group] button. There are three ways to add users to the group. First, you may select [users] and [ groups] from the All Users and All Groups lists on the right and then push the [Add All Selected to Group] button below the All Users list. You may also drag the selected users to the Users in Group list or you may drag selected groups into the Groups in Group list. Alternatively, you may enter a username or an external E-mail address in the text entry area below the Group Members list and then push the [Add Name to Group] button. When you are happy with your group definition be sure the Save the group by selecting [ Save and Exit] from the buttons at the bottom or under the File menu. 

To delete a group, select [the group to delete ] from the Groups  list, then select the 
[Group]  menu, followed by [ Delete Selected Group]

You may also delete users from an existing alias by selecting [ the group and the user
 to be deleted]. Then select the [ Group]  menu , followed by [Delete Selected User]. Finally save the edited group. 

Marking Messages Read and Unread

Within the news reader, messages will be preceded by the letter "R" if you have already read them. If not, no letter will be displayed. If you wish to mark one or more messages read, select [the messages] and then push the [Mark Read ] button. 

 Similarly, you may mark previously read messages as unread by selecting [the messages] and then pushing the [Mark Unread] button. 

You may also mark all messages in a group as read or unread by selecting the [File] menu, then selecting either [Mark All Read] or [Mark All Unread].

Saving News Messages

To save a news message to the disk select [the message to be saved], then select the [File ] menu, followed by [Save Message] or [Save Message body]. Saving the message saves both the header information and main text of the news message. Saving the message body only saves the main  text. 

Sorting News Messages

There are many way to sort news articles, which affects the order in which the articles appear in the News Files list. News may be sorted by time, sender, unread, and subject. If news is being sorted by sender, unread or subject you may control the order in which messages from the same sender, unread messages, or those with the same subject appear - oldest first or newest first.  To select the sort field simply click in the header area of the desired column in the News Files list. Clicking a second time on the same header will reverse the order of the sort. You may also choose the sort field by selecting the  [Sort]  menu and then choosing [the desired sort option] from the pull-down menu. 

A checkbox in the Sort menu controls the order in which the mail messages from the 
same sender, unread messages, or those with the same subject appear - oldest first or newest first. 

Printing News Articles

To print a news message, select the [message to print] and then select [Print] from either the buttons or under the File menu. You may print just the message body by selecting the [File] menu and then choosing [Print Message Body]

Forwarding News Messages

Once you have selected a news message, you may forward it just as you would electronic mail. To do this select [Forward ]. This will activate the mail composer and allow you to edit and forward the message. See the mail composer documentation for more details. 

Replying to News Messages

To reply to a message, select the [message to which you are replying] and then select [Reply] from either the buttons or under the Message menu. This will activate the composer window, and include the original message if you selected that option (see below). You may then edit the message before sending it. 

Note that in the Message menu you may select different options for replying, while the Reply button will use whichever option was last used. These options include replying to the Poster, replying to the Poster with the original message included, replying to the news group or replying to the news group with the original message included. Replying to the poster sends electronic mail to the poster, so your response will not appear in the news group. If you respond to the news group, your response will appear in the news group. 

Searching

You may search for a string in the headers of the news files currently displayed in the News Files list. Select the [Tools] menu, followed by [Find in Headers]. A dialog box will appear allowing you to enter the string of text you wish to search for. Enter the string, then press the [Search] button or type Return or Enter. The first message header containing the string will be highlighted, and the message displayed. To search for the next occurrence of the same string select [Find Again] under the Tools menu. 

Checking for News

If you are in the news reader when new messages arrive you will not see the messages until the next time you enter the news reader. By changing the settings in the Preferences menu, under Utilities in the main window, you can choose to view all messages in your Inbox, or just the articles that have not been read yet.
 


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